Oct 01

EAC Hosts Engage and Chat Sessions in September

EAC representatives visited the Provost’s Office on September 2, 2014 and met with Support Staff Professionals on September 8, 2014 to provide an overview of the EAC role, discuss how to communicate concerns, and membership. 

In 2013, the UTMB EAC started the employee outreach program called Engage and Chat.  These sessions take place across the university with the intent to reach out to as many employee groups as possible. The purpose of Engage and Chat (E and C) is to:

  • Introduce employees to the EAC
  • Familiarize employees with the role of the EAC
  • Advise employees how to become engaged and communicate with the group

If you would like to host an Engage and Chat session in your area, contact your EAC representative today.

Julie presentation

EAC Chair, Julie Cantini, reviews how employee concerns submitted through the EAC blog are triaged.

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Engage and Chat with Support Staff Professionals.

group photo

EAC representatives – Laura Rosales, Julie Cantini (Chair), Susanne Johnston (Vice Chair) and Jennifer Anderson.

 

 

Aug 13

EAC attends CMC Conference in Houston

EAC members attended the CMC Conference held at the Hilton Americas in Houston on August 12, 2014.  The conference was a great opportunity to connect with over 400 CMC employees and share information on the role of the EAC, membership, and how to contact representatives.  EAC members also distributed cups, pens and informational cards. 

 

jason chavers and cups

Former EAC member, Jason Chavers (CMC representative) – Region 3 Operations Director, visited the EAC table with John Keller, Sr. Practice Manager – Darrington, Scott, and Clemens facilities.

craig passing out cups

Craig Kovacevich (representing Hospitals and Clinics) distributed cups, pens and informational cards to CMC employees.

kevin and me

Left to Right: Janet Gonzalez and Kevin Moore (CMC representatives).

trifold and cups craig kevin kevin me and craig

 

 

Aug 07

EAC Welcomes New Representative

In June 2014, Laura Leal Rosales joined the EAC to fill a vacant position as an Academic Enterprise representative.  She starting working for UTMB in August 2012 and is current Director of Sponsored Programs in Research Operations.  Her prior work experience includes over 22 years in higher education; having worked in fiscal affairs, auxiliary services and research administration at Texas A&M University-Corpus Christi (TAMUCC) and Texas Woman’s University.   

Laura Rosales 8_14

 

“Having served the employee council for several years at TAMUCC, I am excited to join the UTMB council! I look forward to identifying opportunities where we can make UTMB an even better place to work!”

 

 

 

 

 

 

 

 

Laura Leal Rosales, Ed.D., CRA

Director, Office of Sponsored Programs

 

Aug 06

Engage and Chat in Huntsville

EAC held an “Engage and Chat”  for Correctional Managed Care employees at the Walls and Estelle units located in Huntsville on June 12-13.  The EAC started the employee outreach program in 2013 to familiarize employees with the role of the EAC and advise employees on how to become engaged and communicate with the group.  The visit also offered EAC members the opportunity to listen to employees’ concerns and experience their unique work environment.   “We met some amazing employees who love their job,” said EAC representative Souby George. “What an extraordinary opportunity it was to spend the day in our colleagues’ work environment to gain perspective and appreciation for what they do on a daily basis,’’ said EAC Chair Julie Cantini. “It was truly eye-opening.’’

 
CMC employees Jerri Denee’ Robison (regional nurse manager and an EAC member elected to represent CMC), Shelia Curry (CMC administrative secretary), Beth Pipkin (nurse manager, Huntsville Unit), Shelly Hanson (nurse manager, Estelle Unit), Khari Mott (business manager, Estelle Unit) and Minnie Jennings (nursing supervisor, Estelle Unit), along with captains from the Texas Department of Criminal Justice, provided tours of the units over two days.

 

EAC members who visited the prisons were: Denee Robison and Kevin Moore (representing CMC); Souby George, Jacqueline Pope and Craig Kovacevich (representing Hospitals and Clinics); Julie Cantini, Neal Cooper and Frank Valiulis (representing Institutional Support); Jennifer Anderson (representing Academic Enterprise) and Mary Ann Hellinghausen (EAC advisor).
 
If you would like to host an Engage and Chat session in your area, contact your EAC representative today. 
  
EAC members outside the Huntsville Unit

EAC members outside the Huntsville Unit

 

EAC members visit with CMC employees

Tour of the Walls Unit

Tour of the Huntsville Unit

Tour of the Textile Factory at the Walls Unit

Tour of the Textile Factory at the Huntsville Unit

Utmb health with state of texas sealHuntsville Unit Sealgroup outside medical

Aug 06

EAC Visits Angleton Danbury Medical Center

On July 8, UTMB’s Employee Advisory Council members visited Angleton Danbury Medical Center employees.   EAC members welcomed them to the UTMB family with a small gift and helped them find answers to their questions, as they received their UTMB offer letters.

 

EAC at ADMC 003EAC at ADMC 007EAC at ADMC 012MA and SJEAC at ADMC 022 low resEAC at ADMC 016

 

 

Jun 09

EAC Survey

EAC survey picture 2014

 

 

 

 

 

 

The Employee Advisory Council (EAC) is sponsored and endorsed by the President’s Office. Our main goal and purpose is to foster bidirectional communication and dialog between leadership and all Classified, Administrative & Professional, and Non-Teaching employees, excluding residents. In order to better serve you, we have developed a brief Employee Advisory Council Feedback Survey.

This survey should only take about five minutes to complete. Your answers will be completely anonymous, unless you decide to include your name and contact information. Any questions marked with an asterisk (*) require an answer in order to progress through the survey.

Thank you for taking the time to complete this survey conducted by the EAC. Your feedback is important to us and is invaluable in how we can better improve our service to you.

Click Here to Access the Survey or go tohttp://feedbackfarm.com/surveyengine/s.php?i=6s0 in your web browser.

May 30

EAC Responds to Employee Concerns

Have you submitted a concern through the EAC blog?  Have you received a response or wondered what happened after submitting a concern?  When a concern is submitted, the EAC reviews the concern and triages it to the appropriate department or personnel for a response.  Employees may submit concerns anonymously through the Contact the Employee Advisory Council form located on the blog under the About EAC tab (http://blogs.utmb.edu/eac/?page_id=65) and request that responses be posted on the blog.  Responses are posted on the Questions and Answers section of the blog (http://blogs.utmb.edu/eac/?page_id=1663). Employees who prefer a personal response should provide their contact information on the Contact form. 

The Council may make recommendations on general institutional policies/programs but does not act on personnel or individual issues. The Council may advise on specific institutional issues and otherwise act at the request of the President. The Council functions in an advisory capacity. The Council will keep staff members informed and, in turn, keep the President and leadership informed of the needs and interests of staff on issues and activities affecting them.

  • In-scope issues (examples)

oDirectives from UTMB Leadership

oSystem-Wide Institutional Programs & Processes

oServe as Focus Group representing Classified staff , Administrative & Professional, and Non-Teaching Staff, excluding Residents, on potential institutional programs

oUT-System strategic priorities that drive the culture of all member institutions

  • Out of scope issues (examples)

oDisaster preparedness

oDisciplinary and performance issues

oUT/Regulatory/Legislative Mandates (examples: UT System Benefits, Legislative across-the-board pay raises or holiday time allotments)

oIndividual employee complaints

oIssues that duplicate existing processes and protocols that work

oCompensation issues

May 29

EAC Hosts Annual Meeting with Executive Leadership

EAC council members met with Executive Leadership on May 22, 2014, recognized new officers and outgoing members, and discussed goals for the coming year. Goals for 2014 remain the same as in 2013.

  1. Continue to improve communication between EAC and stakeholders.
    • Revised EAC Blog — https://blog.utmb.edu/EAC
    • Web views over past year
      • Contact Form – 609 views
      • Scrapbook page – 220 views
      • Other page views range from 210 to 130
    • Concerns submitted through EAC blog = 32
      • May 2013 to May 2014
      • Includes questions submitted for Town Halls and Mondays in March
      • Majority submitted anonymously
    • EAC representatives actively keep President informed of constituent feedback.
    • EAC supports as many UTMB functions and initiatives as possible.
    • Survey to launch in early June 2014 to generate data to compare to 2010 survey and set the course for the coming year.

  2.     Increase accessibility of EAC representatives to be utilized institutionally for focus groups, beta testing,   and process improvements.

    •  EAC held “Engage and Chat” sessions with employees at several UTMB and CMC sites, including:
      • CMC Rusk, Skyview and Hodge units, February 2014
      • Nursing Nightshift Council, October 2013
      • CMC Richmond, Jester III and Jester IV units, May 2013
    • Upcoming Engage and Chat sessions: 
      • CMC Huntsville, Eastham and Estelle units, June 2014
      • Mainland clinics (location, date to be determined)
    • EAC assists with Dr. Callender’s “Open Access” and “What’s on Your Mind” sessions.   

   3.     Develop and implement programs and/or initiatives to improve employee morale.

    • Planning Engage and Chat at Angleton Danbury Medical Center in coming months.
    •  UTMB hosted successful UT System EAC Annual Meeting on the Galveston campus in September 2013.

    •  EAC will to work with Leadership, Human Resources and UT System EAC to celebrate UT System Recognition Day in November.

  4.      Collaborate with Leadership to define the process and procedure for triage and resolution of issues.

    • Provided focus groups/feedback for:
      – You Count! Pulse Survey
      – ePerformance
      – Marketing and Communications Survey
      – Strategic priorities communication with Dr. Callender
      – Blue Ribbon panel discussion by Dr. Callender at Town Hall

  5.      Unite with other UTMB groups and departments to work together to work wonders. 

    •  EAC pops popcorn for Mondays in March sessions to raise awareness and promote employee morale and attendance.

    •  EAC assists with events including Earth Day, Employee Service Awards and Nurses Week.

    •  EAC sponsors a holiday/birthday party for the Pedi unit at John Sealy Hospital each December.

      Susanne and Dr Callender

      Dr. Callender presents Susanne Johnston with an award for her service on the EAC.

      Tonya and Dr Callender

      Dr. Callender presents Tonya Campbell with an award for her service on the EAC.

        Round the table pic   

May 14

EAC Hosts Engage and Chat at CMC Skyview and Hodge Units

EAC representatives - Amineh Baradar, Gerald Cleveland, Kevin Moore and Denee’ Robison visited the Skyview and Hodge facilities located in Rusk, Texas on February 26, 2014 to host an Engage and Chat.  Members met with employees and explained the role of the Employee Advisory Council and the purpose of the Engage and Chat as an outreach program to familiarize employees with the EAC and how to communicate with the group.  Gerald Cleveland, UTMB Director of Health Promotions, discussed the Employee Health and Wellness Program.  EAC members were also given a tour and were able to visit staff in their work areas.

May 09

EAC Participates in Employee Service Day

The 2014 Employee Service Day pin ceremony was held on Thursday, May 8.  A total of 1,418 employees were recognized for their collective 18,365 years of service to the university and our mission.  The service pins are presented in five year increments, with 40 years being the longest tenure honored at this ceremony.  In addition, 578 GEM card recipients were recognized for demonstrating exemplary behavior in their daily activities.  EAC took part in the Mardi Gras themed celebration by distributing beads.  Congratulations to all the employees that were recognized! 

Julie and Gerald

julie maskneal40 years3 women2 female employees2 women 2jennifer and malebeadstrish wooten

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