There are only 19 days left in this calendar year and even less until the holidays! As we wind down the year, we wind up the gears and shift into activation overdrive preparing VL Expansion for the first patient on August 1, 2015.
The Victory Lakes Specialty Care Expansion…most of us drive by it everyday on I-45. Have you ever wondered what is going on behind those walls? McCarthy’s 3-week look ahead schedule has them working primarily on the interior of floors 1, 2, 3 & 4.Painting walls level 1 & 2 Ceramic tile level 1 & 2 Sheetrock level 3 & 4; also level 2 Med/Surg area 1 Continue installation of elevator cars #7 & #9 Mechanical, Electrical & Plumbing (MEP) for levels 1 – 3 Begin work on OR ceilings Exterior Work: Roof level 2 & 3 Install outside canopy ( Emergency Department) Ongoing site grading/lime & paving/sidewalks and I-45 deceleration lane work
Substantial Completion, or the date when ownership and keys to the building are transferred to UTMB, is a significant milestone for IS. On May 28th, 2015, or substantial completion, IS will begin installation of the network hardware, WIFI, PCs, telephones, printers, DAS, and all other hardware and systems they are responsible for. IS staff will also work with individual departments, Campus Police and Clinical Engineering Services to install and integrate other systems such as OBIX (fetal monitoring), Hugs & Kisses (infant protection system), EMT Radio System, Wireless Key Locks for all doors, and many others. Everything must be in place and operational by August 1, 2015, when the first patient walks through the doors.
If all that sounds like a lot, IT IS! The IS Operations Project Teams have been meeting, planning, reviewing, coordinating, approving, changing, crying (checking to see if you are reading this), disagreeing, and reporting on the project even before construction began on October 8, 2013. Working with Facilities, CES, Materials Management, Hospital Clinical Operations, Ancillary Operations, Office of Facilities Planning and Construction (OFPC), and others …everyone in IS will have a part to play in the successful opening of the Victory Lakes Expansion Center.
More updates to come. I look forward to any questions or feedback!
Clinical Services Wing Project
The Clinical Services Wing is getting ready to shift into “Activation” overdrive! A few short weeks ago, initial planning for departmental moves began and this week marks a second series of meetings with departments to finalize move in dates. IS Operations project teams are working with project teams from Facilities, CMCI (project activation contractor), Hospital Operations and all departments who will move into the building.
Check out the links below for the tentative timeline (dates agreed to but not yet finalized as of 12/11/14) for department moves, along with the milestone schedule of project dates to be aware of :
I look forward to hearing any comments, suggestions or questions you have about this project and/or blog. -Susan Walker
Click on the link below for great offers from Dell.
Lync is an excellent communication resource but often you may not be able to recognize the face of the person you were talking to even if you were in the same elevator. Of course, video chat is an option, but another simple solution is including your picture as part of your Lync profile which will then be displayed to users you chat or call and even integrated into their Outlook interactions with you. To add your picture to your Lync profile follow the steps below. Look forward to “seeing” you soon.
To begin you’ll need the url of the picture you want to use as your profile. If you don’t have one available you can choose any picture and host it using iSpace by following the instruction below. (if you already have one you can proceed to the Lync related settings below)
- Upload the picture to iSpace (likely your personal users directory)
- Right-click on the picture and choose > Manage > Permissions and grant ‘Public’ the ‘Viewer (Read-Only)’ Access > Click Apply
- Right-click on the picture and choose > Copy Full URL
- Optional: Paste the URL into a new browser tab or window to validate the picture (should have an image related extension; .jpg, .tif, etc.)
In Lync 2010 (this function doesn’t work correctly yet in the beta version of 2013), Choose Settings (the small gear icon) > Tools > Options > My Picture
- Select the ‘Show a picture from a web address
- Paste in the URL you generated from iSpace (or another)
- Choose the Connect to Picture button and OK
- Note: The image must be 100kb or less in size and accessible without a password
Gregory Lambert & Family
(wife and 11 year-old son)
- Donations can be made in the form of gift cards or cash, HEB, Kroger, Target, Walmart, Sam’s, Visa, Toys-R-Us
- Donations will be accepted for Thanksgiving until 11/21/14
- Donations will be accepted for Christmas until 12/12/14
- Donation boxes will be located on the table in Stephanie Everling’s office
Clinical Services Wing, Victory Lakes Expansion, Jennie Sealy Hospital
The calendar year is winding down but the anticipation of the Clinical Services Wing opening, followed closely by the opening of the Victory Lakes Tower Expansion, is winding up. (Jennie Sealy will begin activation and installation activities later next year in FY 16.)
The timelines below display the level of effort during the next few months as we begin finalizing resources, installation schedules and equipment needs. CMCI has been engaged by UTMB Capital Projects to do the overall project activation coordination. More detail will be added to the timelines as we finish the final rounds of activation planning and coordination with CMCI and the individual departments this week.
I will post project updates and information weekly and look forward to your questions, comments, and suggestions to make the information on these projects meaningful for you. -Susan Walker
Dr. Moultrie is currently in Antarctica representing UTMB. She recently discussed her mission there:
I am privileged to have been brought down for a one-month stint as the lead physician for McMurdo Station, Antarctica. The station is set up to allow research on the continent. There are projects ongoing that include looking at huge ice cores to document weather and volcanic activity from thousands of years ago. There are teams here studying seals and Penguins. There is an extremely large project that is monitoring neutrinos traveling through the earth as this has something to do with the creation of all matter. There is a team here studying the life forms from the very smallest to the very largest. There are teams here studying weather and global warming…..all sorts of things are going on.
Some of these teams spend months living in tents on the ice. This is really astounding to me. They call in once a day to tell Ops that they are ok and it has to be whenever the satellite that allows them communication is passing over, so it might be at 2 am every day.
McMurdo exists as a small little town with an electric plant, a sewage plant, food service, fire service, medical, etc. We in medical also serve a couple of research vessels off the coast and the Kiwi station up the road. There are 700+ people here during the Austral summer (our winter in Houston) and about 120 here during their winter. We are about to have our last sunset this weekend for the year. It will then be light 24 hours a day until some time in February. Currently, there is only a little twilight here in the wee hours of the morning.
Below is a picture of Mt. Erebus, taken from just up the road. It is the southern-most active volcano in the world. You can see the steam coming from the top.
The temperature there is about -9.4 degrees Fahrenheit with a wind chill of -26.8. It is sunny and not too windy, so it is tolerable, but we dress for the weather. We wear Extreme Cold Weather gear that was issued in New Zealand. The coats are called ‘Big Red’. The motto here is “it’s a harsh continent’. People say this for whatever happens. You stub your toe and somebody says, “It’s a harsh continent.”
Will the Provost’s POWER Application become an authoritative source for information on UTMB employees?
I have encountered people from other departments who are promoting the Provost’s ‘Power’ application as the authoritative source for information on UTMB employees (not just those under the Provost). Some are planning to use feeds from Power instead of PeopleSoft for their own applications.
Has there been any discussion at the executive leadership level about this? It seems to me that we are heading towards an institutional train wreck.
Not an AIS employee
Thank you for the question. Both Bill Fuqua, Director of IS Administrative Information Systems, and Jimmy Clark, Executive Director for Business and Academic Systems in the Provost’s Office, agree that POWER is not and should not be used as the authoritative source for information on UTMB employees by other applications. The only data from the PeopleSoft Human Capital Management (HCM) system that is being fed to POWER is faculty data. Non-faculty HCM data is not being sent to POWER. PeopleSoft HCM is the authoritative source for information about UTMB employees and all uses of this information must be approved by the data owner (which in the case of HCM is Human Resources). I would be most appreciative if the person who submitted this anonymously would reach out to me directly via another anonymous submission and let me know who specifically may be planning to use feeds from POWER for something other than their intended use. I would be happy to personally investigate further, make sure the data use is appropriate, and set clear expectations. If an executive leadership discussion is required to ensure we avoid the train wreck, I will also be glad to take the issue forward. Todd