Will the Provost’s POWER Application become an authoritative source for information on UTMB employees?

ANONYMOUS QUESTION

Dear Todd,

I have encountered people from other departments who are promoting the Provost’s ‘Power’ application as the authoritative source for information on UTMB employees (not just those under the Provost). Some are planning to use feeds from Power instead of PeopleSoft for their own applications.

Has there been any discussion at the executive leadership level about this? It seems to me that we are heading towards an institutional train wreck.

Respectfully,

Not an AIS employee

RESPONSE

Thank you for the question.  Both Bill Fuqua, Director of IS Administrative Information Systems, and Jimmy Clark, Executive Director for Business and Academic Systems in the Provost’s Office, agree that POWER is not and should not be used as the authoritative source for information on UTMB employees by other applications.  The only data from the PeopleSoft Human Capital Management (HCM) system that is being fed to POWER is faculty data.  Non-faculty HCM data is not being sent to POWER.   PeopleSoft HCM is the authoritative source for information about UTMB employees and all uses of this information must be approved by the data owner (which in the case of HCM is Human Resources).  I would be most appreciative if the person who submitted this anonymously would reach out to me directly via another anonymous submission and let me know who specifically may be planning to use feeds from POWER for something other than their intended use.  I would be happy to personally investigate further, make sure the data use is appropriate, and set clear expectations.  If an executive leadership discussion is required to ensure we avoid the train wreck, I will also be glad to take the issue forward. Todd


Kids and Computers

exploits_of_a_momHappy Friday! This reminded me of a time when my 2-year old physically hit the keyboard on the computer and within about 10 seconds had systematically disabled the keyboard and touchpad, which took me around 20 minutes to fix. Enjoy and have a good weekend.


Welcome IS – Angleton Danbury team

Welcome to IS -  IS Angleton Danbury Medical Center Team LR-(front)Stephen Reynolds, John Flores (back) Saul Garcia, Owen Huett, Josh Davila

Welcome to IS -
IS Angleton Danbury Medical Center Team
LR-(front)Stephen Reynolds, John Flores
(back) Saul Garcia, Owen Huett, Josh Davila


Welcome New IS Employees

Jesse Seelbach, Director IS - CMC Technical Ops

Jesse Seelbach, Director
IS – CMC Technical Ops

Truc Tran IS Fellowship Program

Truc Tran
IS Fellowship Program

Andrew Laabs IS Fellowship Origram

Andrew Laabs
IS Fellowship Program

 

Anthony Betancourt IS Clin Doc Projects

Anthony Betancourt
IS Enterprise

Roger Crutchfield IS Clin Doc Projects

Roger Crutchfield
IS Clin Doc Projects

 

Diane Rac IS Clin Rev Billing

Diane Rac
IS Clin Rev Billing

Lynette Kizer IS Administrative Systems

Lynette Kizer
IS Administrative Systems

Manny Fuentes IS Operations

Manny Fuentes
IS Operations

Josh Davila IS Angleton Danbury Medical Center

Josh Davila
IS Angleton Danbury Medical Center

Saul Garcia IS Angleton Danbury Medical Center

Saul Garcia
IS Angleton Danbury Medical Center

John Flores IS Angleton Danbury Medical Center

John Flores
IS Angleton Danbury Medical Center

Owen Huett, Director IS Angleton Danbury Medical Center

Owen Huett, Director
IS Angleton Danbury Medical Center

Stephen Reynolds IS Angleton Danbury Medical Center

Stephen Reynolds
IS Angleton Danbury Medical Center


IS GEM Program

Your boss thinks you’re a big deal. . . Your customers think you’re a big deal. . .Let’s make it official

Introducing the IS GEM program, where we recognize Going the Extra Mile!!!

Why now?

As Todd always says, with an ever-increasing technological demand, there are so many amazing things happening in IS, it is hard to list them all! Let’s start trying by creating a culture of recognition and appreciation. We know every area here is working hard. This is a way for peer to peer appreciation to occur, and it will allow leadership to monitor all the wonderful activities.

How does it work?

  • Use the UTMB GEM program by sending and receiving e-GEMs (http://www.utmb.edu/gem/SendGEM).
  • If you receive a paper GEM, you, as the recipient, will be responsible for typing it as an e-GEM.
  • IS will be using the e-GEM database to retrieve a report of all IS employees and contractors.
  • Every single GEM received counts toward IS GEM prizes!
    • The UTMB GEM program is separate and rules still apply for HR’s program. Click here for details.

When does it start? 

September 1st, 2014

Prizes?

  • Monthly awards
    • 4 entries will be awarded $25 randomly
    • Todd will announce the 8 winners bi-monthly at the All Staff Department meeting
  • Yearly award
    • 2 people will win $250 each.
    • Staff Advisory Council meets bi-monthly to review all GEM cards and rank entries.  This will continue monthly until December.  The Council will ultimately pick the top two GEM cards as the annual winners.  The presentation will be done at the Christmas Social and the GEM cards will be read aloud to the department.

Rules

  • Your GEM must be submitted to the e-GEM website between the beginning and ending of that month to count. For example, September drawings will be pulled from e-GEMs submitted between 9/1/14 and 9/30/14
  • Keep it simple! We are working on goodwill and positivity.

Information regarding the program will be stored at the IS Water Cooler (http://blogs.utmb.edu/watercooler/ )


Welcome New IS Employees

Kristen Birdsong IS Clinical Revenue/Billing

Kristen Birdsong
IS Clinical Revenue/Billing

Jennifer Taylor IS Access Management

Jennifer Taylor
IS Access Management

Danny Duplechian IS Administrative Services Incident Management

Danny Duplechian
IS Administrative Services Incident Management

Edy Brelsford IS Business Intellegence

Edy Brelsford
IS Business Intellegence

Lloan Cortes IS Clinical Revenue Report Administration

Lloan Cortes
IS Clinical Revenue Report Administration


Welcome New IS Employees

Brian Sharpless IS Operations - Technical Services

Brian Sharpless
IS Operations – Technical Services

Daniel Coronado  IS Clinical Revenue

Daniel Coronado
IS Clinical Revenue

Trevor Powers IS Operations - Desktop Enterprise

Trevor Powers
IS Operations – Desktop Enterprise

Tabitha Earhart  IS Operations - Network

Tabitha Ehrhart
IS Operations – Network

Yolanda Ramclam IS Clinical Revenue

Yolanda Ramclam
IS Clinical Revenue

VIkram Belum IS Operations - Voice Services

VIkram Belum
IS Operations – Voice Services

Larry Sykes IS Operations Projects

Larry Sykes
IS Operations – Projects

Kevin Anthony IS Operations - Desktop Enterprise

Kevin Anthony
IS Operations – Desktop Enterprise

Britanya Jardina IS Operations - Desktop Enterprise

Britanya Jardina
IS Operations – Desktop Enterprise


Congratulations to Prasanth Manukonda for winning the UT System Physical Activity Challenge!

Recently UTMB employees were encouraged to enter the UT System Physical Activity Challenge. The challenge was created to inspire UT System employees to start a more healthy lifestyle by incorporating diet and exercise into their schedule every day. Program participants received a pedometer and logged their daily steps into the Living Well website. More than 1,400 UTMB employees registered for this six-week challenge, and 16 employees placed in the top 50.

IS Enterprise’s Prasanth Manukonda received first place in the challenge, beating out the competition with a total of 2,412,029 steps! Congratulations on this great accomplishment, Prasanth!

For more information regarding the UT System Physical Activity Challenge, please visit: http://www.livingwell.utsystem.edu/challenge14.htm

prmanuko_PACWinner_2014

Paperless Recommendation & Effective Meeting Strategy

Sticky Notes

-Take meeting notes during the session (or assign someone to) and send the follow up at the conclusion or shortly thereafter

-Prefer text summary instead of screenshots or recordings because it’s searchable and more concise (although combinations are effective for documentation purposes)

-Be succinct but also use keywords (so you can refer back to certain tags)

-Record action items, responsibilities, and expected deliverable timelines as well as attendance

-Organize and store notes for easy access (possibly using iSpace)

-Applications: Sticky Notes (in Win 7 or above), Outlook Tasks, Google Keep, Microsoft OneNote, Evernote, (Search “Productivity” in any Application Marketplace)

-Benefits: less paper consumption, entirely searchable, more easily editable, spell check, legible

Now you can clutter your digital desktop and your physical desktop will stay clean :-). Please Comment with any additional recommendations you’d like to share!


UTMB IS Staff Locations and Numbers

ANONYMOUS QUESTION

Todd, I realize it is an ever-changing number, but it would be informative to get an occasional update on how many IS employees work in our various locations across the region. For instance, x number work on campus, x number downtown, x number at CLC, etc. Your discussion of Angleton-Danbury and CLC move today prompted this thought.

RESPONSE

My apologies that I am just responding now even though this question was submitted on April 23, 2014 (hence the reference to the last departmental meeting).  Considering we have a few people who work in multiple locations, the counts below are our best estimates based on everyone’s primary location.  This list includes everyone on our team (employees and contractors).

  • 239 – Clear Lake Center (1st and 2nd floor)
  • 116 – Campus
  • 11 – Frost Bank
  • 23 – Throughout Texas Outside of Galveston
  • 3 – Nashville, Tennessee

Thanks for a great question.

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