Welcome IS – Angleton Danbury team

Welcome to IS -  IS Angleton Danbury Medical Center Team LR-(front)Stephen Reynolds, John Flores (back) Saul Garcia, Owen Huett, Josh Davila

Welcome to IS -
IS Angleton Danbury Medical Center Team
LR-(front)Stephen Reynolds, John Flores
(back) Saul Garcia, Owen Huett, Josh Davila

2014 Energy Conservation Initiative of the Year Award

14138607994_8058f8e41e_bA big congratulations to our administrative assistant extraordinaire Kelley Kaiser. She was recently awarded the 2014 Energy Conservation Initiative of the Year Award at UTMB’s Earth Day events. Kelley worked on a project to replace the current water bottle delivery system with a local filtration system using tap water, at the Clear Lake Center (CLC) offices of Information Services.

Not only are we expecting to save a lot of money with this initiative, but we will also do some good for the environment. Think about all the fuel cost of delivering full water bottles, and hauling the empty ones away. Information Services will cut down the the monthly water bill by more than 80 per cent by replacing the three water bottle dispenser units with filtered water dispenser units. We compared the total average water bottle delivery charges of $650 monthly to the $90 per month for the filtered water dispenser units. This easily justified the change financially.

Regarding the other Green, consider the annual environmental impact of the saved fuel cost by not delivering over 800 full bottles of water weighing 40 pounds each, and hauling the empty bottles away. We are excited about sharing this initiative with the UTMB community; in hopes of other departments making this change around campus.  This will both save us some Green on the bottom line as well as the environment!

Recycling at the CLC

imageHappy Earth Day! We’ve recently expanded our recycling initiative at the CLC and in addition to paper now collect plastic, styrofoam, cardboard, and metal in each of the main kitchens. A volunteer committee handles the maintenance of these efforts, please contact Darwin VanDyke if you are interested in being involved. We greatly appreciate your participation but remind and request that your rinse your recyclables to prevent gnats. If either of the stations needs attention please also contact Darwin VanDyke and we’ll get it emptied out. Hope you enjoy the rest of this beautiful day.

A special thank you to Lynn Hacic, Natalie Weekley and James Black for their assistance in maintaining these facilities as well as others who assist in emptying the filled containers. I’d also like to recognize the transportation department that handles the processing of these materials.


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IS Parking & Hoteling FREE on the Island

Parking and Hoteling

There are some new resources available on campus for IS employees! You may have already been aware but we wanted to share that you are able to access the SON Parking garage (Building 93 highlighted on the campus map ) using your UTMB badge for incidental use during meetings on campus (Note: this is ONLY for CLC based employees who DON’T have paid parking, for access have your supervisor notify Desi McGahey). There is also parking along Ferry Rd for ALL employees (near Seawall behind Walgreens) that provides a shuttle service to campus. Each location will require a walk to get to your destination but they’re available for free usage if you’d like.

There is also a new “hoteling” work space filled with a number of cubicles available in Rebecca Sealy (Building 121) directly under the 121 icon highlighted on the map above (Contact Barbara Beyonce for access to this facility). You can access through the west main entrance by taking the north hallway and turning left and then right or by entering from the covered attached ground garage and turning left. Printing is available at this location but requires some configuration that is documented by the printer. There is also an Aramark “Take-Outs” eatery right outside the space (but this is not free ;-)). We hope you can benefit from using these resources.

Victory Lakes Park and Ride Schedule


Lookin for the latest news about the Victory Lakes Park and Ride? Check out the link above for the current schedule..

Keep an eye on the tropics..

Current Position: 25.0N 86.1W
Geographic Reference: 280 miles west of Key West, FL
Movement: Northwestward near 6 mph
Organizational Trend: Increasing slightly
Chance of Development Within the Next 48 Hours: 40 percent
Chance of Development Beyond 48 Hours: 60 percent

Changes from the Previous Forecast
There are no major changes.

Our Forecast
Disturbance 11 is the dominant and distinct low in the southeastern Gulf of Mexico and it will soon aborb the smaller and weaker Disturbance 15. After the two combine, there is a very high level of uncertainty with regards to the track. Our thinking remains that the system will be captured by a trough to the north. This will result in an east-northeastward motion toward the Florida Peninsula or Panhandle. However, an alternative scenario is for the system to miss the trough. This would result in a more westward track toward the western Gulf. This is considered unlikely at this time.

The low level structure of the disturbance is becoming better defined and the upper winds are likely to gradually become more favorable for development. For these reasons, along with most computer models indicating development, the chance of development is 40 percent within the next 48 hours and 60 percent beyond the next 48 hours.

Expected Impacts to Land
Cayman Islands: Conditions should improve as the disturbance moves away.
South and Central Florida Peninsula: Squalls will continue through the next few days, with periodic heavy rain possible.
Central to Southeastern Louisiana Coastal Areas: The first squalls could reach the area on Friday morning. Heavy rain is possible from Friday evening through Sunday morning. Increasing easterly winds offshore could result in tides 1-2 feet above normal by Friday morning and up to 2-4 feet above normal over the weekend.
Mississippi Coast Through the Central Florida Panhandle: Squalls could reach the area by Friday evening, lasting through the weekend. Tides may increase to 1-2 feet above normal on Saturday due to increasing easterly winds offshore. Tides could increase more on Sunday, depending upon whether or not a tropical storm develops in the north-central to northeastern Gulf.

Expected Impacts to the Northwestern Gulf of Mexico
Squalls associated with the northern periphery of the disturbance could begin to impact the deepwater areas off southeastern Louisiana by Thursday night. This means that the last guaranteed full day of good flying weather for helicopter operations will likely be Thursday. Heavier squalls could begin impacting the area by Friday morning. These squalls could last through Monday.

The next advisory will be issued by 11 AM CDT.

Meteorologist: Dante Diaz


*** Summer Dress Code*****

Summer is upon us and with it we have a new dress code for Information Services..

By proclamation of our great leader Ralph Farr, Vice President and Chief Information Officer; all staff are now allowed to dress down for summer.

No ties required, short sleeves are acceptable. Please use discretion when meeting with customers and dress appropriately for whatever your function is. If you are allowed to wear jeans today, then that is fine; otherwise no jeans are allowed. The same goes for sandals and shorts.

Please keep the dress professional.

If you have any questions you may respond on here or contact your supervisor.


Way to to go Desktop Projects group for the Primary Care Pavillion equipment deployment. This was a major undertaking where we are setting up over 400 devices to pave the way for the re-opening of the Primary Care Pavillion.

Yet one more example of how Information Services is helping to rebuild the University.

Thanks for all your hard work!


The Clincal documentation group recently completed a gruelling upgrade to the UTMB Epic EHR, bringing it up to Epic 10. This was a monumental step as it provides the foundation to begin our efforts in transitioning to ICD-10 compliance and had to be complete prior to the development of the Patient Access and Revenue Cycle project, code named UTMB Connect.

This was a major milestone that impacted all users of the EHR applicaton. A big thank you to all the teams and employees that worked so hard to make sure that this was success. While you all make it look so easy, we know that it wasn’t..

Thanks for all that you do.

You scream, we scream, we all scream for Ice Cream!

Back by popular demand!!! What better way to ring in summer in the south than a good old fashioned Ice Cream Social. We are looking at having an ice cream social the week of July 4th both in Galveston and CLC to make sure we hit the majority of the department.

So this is what we need from you… Sorry but majority will rule…

For Galveston Monday the 2nd or Tuesday the 3rd?
For CLC Monday the 2nd or Tuesday the 3rd?

For obvious logistic reasons we will split up the ice cream between these two days based on the responses that we receive.

As an added bonus the first two people to respond will get a UTMB health travel mug!!

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