Will the Provost’s POWER Application become an authoritative source for information on UTMB employees?
I have encountered people from other departments who are promoting the Provost’s ‘Power’ application as the authoritative source for information on UTMB employees (not just those under the Provost). Some are planning to use feeds from Power instead of PeopleSoft for their own applications.
Has there been any discussion at the executive leadership level about this? It seems to me that we are heading towards an institutional train wreck.
Not an AIS employee
Thank you for the question. Both Bill Fuqua, Director of IS Administrative Information Systems, and Jimmy Clark, Executive Director for Business and Academic Systems in the Provost’s Office, agree that POWER is not and should not be used as the authoritative source for information on UTMB employees by other applications. The only data from the PeopleSoft Human Capital Management (HCM) system that is being fed to POWER is faculty data. Non-faculty HCM data is not being sent to POWER. PeopleSoft HCM is the authoritative source for information about UTMB employees and all uses of this information must be approved by the data owner (which in the case of HCM is Human Resources). I would be most appreciative if the person who submitted this anonymously would reach out to me directly via another anonymous submission and let me know who specifically may be planning to use feeds from POWER for something other than their intended use. I would be happy to personally investigate further, make sure the data use is appropriate, and set clear expectations. If an executive leadership discussion is required to ensure we avoid the train wreck, I will also be glad to take the issue forward. Todd
Happy Friday! This reminded me of a time when my 2-year old physically hit the keyboard on the computer and within about 10 seconds had systematically disabled the keyboard and touchpad, which took me around 20 minutes to fix. Enjoy and have a good weekend.
Your boss thinks you’re a big deal. . . Your customers think you’re a big deal. . .Let’s make it official
Introducing the IS GEM program, where we recognize Going the Extra Mile!!!
As Todd always says, with an ever-increasing technological demand, there are so many amazing things happening in IS, it is hard to list them all! Let’s start trying by creating a culture of recognition and appreciation. We know every area here is working hard. This is a way for peer to peer appreciation to occur, and it will allow leadership to monitor all the wonderful activities.
How does it work?
- Use the UTMB GEM program by sending and receiving e-GEMs (http://www.utmb.edu/gem/SendGEM).
- If you receive a paper GEM, you, as the recipient, will be responsible for typing it as an e-GEM.
- IS will be using the e-GEM database to retrieve a report of all IS employees and contractors.
- Every single GEM received counts toward IS GEM prizes!
- The UTMB GEM program is separate and rules still apply for HR’s program. Click here for details.
When does it start?
September 1st, 2014
- Monthly awards
- 4 entries will be awarded $25 randomly
- Todd will announce the 8 winners bi-monthly at the All Staff Department meeting
- Yearly award
- 2 people will win $250 each.
- Staff Advisory Council meets bi-monthly to review all GEM cards and rank entries. This will continue monthly until December. The Council will ultimately pick the top two GEM cards as the annual winners. The presentation will be done at the Christmas Social and the GEM cards will be read aloud to the department.
- Your GEM must be submitted to the e-GEM website between the beginning and ending of that month to count. For example, September drawings will be pulled from e-GEMs submitted between 9/1/14 and 9/30/14
- Keep it simple! We are working on goodwill and positivity.
Information regarding the program will be stored at the IS Water Cooler (http://blogs.utmb.edu/watercooler/ )
IS Enterprise’s Prasanth Manukonda received first place in the challenge, beating out the competition with a total of 2,412,029 steps! Congratulations on this great accomplishment, Prasanth!
For more information regarding the UT System Physical Activity Challenge, please visit: http://www.livingwell.utsystem.edu/challenge14.htm
-Take meeting notes during the session (or assign someone to) and send the follow up at the conclusion or shortly thereafter
-Prefer text summary instead of screenshots or recordings because it’s searchable and more concise (although combinations are effective for documentation purposes)
-Be succinct but also use keywords (so you can refer back to certain tags)
-Record action items, responsibilities, and expected deliverable timelines as well as attendance
-Organize and store notes for easy access (possibly using iSpace)
-Applications: Sticky Notes (in Win 7 or above), Outlook Tasks, Google Keep, Microsoft OneNote, Evernote, (Search “Productivity” in any Application Marketplace)
-Benefits: less paper consumption, entirely searchable, more easily editable, spell check, legible
Now you can clutter your digital desktop and your physical desktop will stay clean :-). Please Comment with any additional recommendations you’d like to share!