VELOS: ANSWERS AND TRAINING

VELOS LogoVelos eResearch is a web-based clinical trial management system (CTMS) that is designed to help investigators and their research teams to efficiently and effectively manage study activities. All research personnel on campus who conduct human subject research or assist with the conduct of a human subject research study will use Velos.

Training for the new Velos eResearch began this week. Several questions have arisen as a result. Below are some FAQs with answers:

What is Velos and how does it work?

o Velos will now be the initial entry point for ALL IRB submissions. The IRB number is generated in Velos. Submission into InfoEd can only occur AFTER the IRB number has been generated. Velos MUST be your first step for new IRB submissions.

Is IRB totally shut down until Velos is up and running?

o No! IRB is here and accessible as always. The ONLY option not available is the submission of NEW Protocols/projects. New applications will need to wait and be submitted through Velos before submission via InfoEd.

Who has to take Velos training?

o Training in Velos is required before access will be granted for the system. If you intend to submit a new protocol to the IRB, manage clinical studies, or sign off on study routing forms, you must take one or more Velos Training courses.

Velos will “GO-Live” at UTMB on January 22, 2015 and more training sessions are available with others to be scheduled. Please see the training course descriptions below, and the schedule for when each will be offered. RSVP at https://my.utmb.edu/PStraining for the courses appropriate to your role at UTMB. If you have any questions, please contact the Office of Clinical Research at (409) 772-1985 or clinical.research@utmb.edu . You MUST complete training prior to receiving access to Velos.

Introduction to Velos for IRB Submissions
All new protocol submissions to the UTMB IRB, regardless of whether they are clinical trials or not, must be initiated through Velos before submission via InfoEd. This session will introduce the user to Velos, and demonstrate the steps necessary to begin a study in the Velos eResearch system. Training in Velos is mandatory before access can be granted for the system. If you intend to submit a new protocol to the IRB, you must attend this Velos training session and learn the new process and how to navigate within Velos eResearch. This course must be taken first.

Upcoming training is scheduled for:

1/15 2-3 p.m. RSH 1.144

1/21 9-10 a.m. RSH 1.148

1/22 2-3 p.m. RSH 1.146

1/27 9-10 a.m. RSH 1.144

1/28 9-10 a.m. RSH 1.144

Introduction to Velos for Patient and Study Management in Clinical Trials

The Velos for Patient and Study Management in Clinical Trials session is designed for clinical trial coordinators who currently manage one or more clinical studies. This session will explore managing your patients and documentation in Velos, how to track and record patient activity, billing and other aspects of study management. Velos eResearch provides one central location to keep records and study information. This course demonstrates how Velos can make your study management easier, more efficient and able to provide robust reports for you and the Office of Clinical Research. This course is required in addition to the Introduction to Velos for IRB Submissions for anyone who is submitting an IRB protocol that requires written informed consents. You must register for both courses to receive full access. Velos eResearch offers dynamic reporting capabilities, if the data is in the system.

Upcoming training is scheduled for:

1/15 3-4:30 p.m. RSH 1.144

1/21 10-11:30 a.m. RSH 1.148

1/22 3-4:30 p.m. RSH 1.146

1/27 10-11:30 a.m. RSH 1.144

1/28 10-11:30 a.m. RSH 1.144